Volunteer Job Descriptions

Player Check-In Table (5 Hour Shift)

• Volunteer will check in players and distribute tournament shirts and swag bags.
• Check-in procedure will include ID verification, distribution of player Swag bags and tournament shirts.

Hospitality Tent/Volunteer Check-In (5 Hour Shift)

• Volunteer Check-In
  • Welcome volunteers and confirm their positions and time commitments.
  • Assist with player bag and shirt distribution if needed.
• Hospitality
• Keep snack table stocked
• Keep water in cooler
• Keep First Aid Kit visible.
• Answer questions or direct visitors to the correct station.
• Assist Tournament Director with medal presentation.

Pod Captains (2 1/2-4 Hours)

The Event Director determines duties for this volunteer.

Pod Captains will need to:

• Attend player meeting
• Record scores and winners of matches
• Assign matches to the predefined pool of courts
• Monitor warmups to ensure players are not using too much time between matches
• Keep the flow of matches going
• If issues come up, then notify the Event Director, Tournament Director, or Medical Volunteer.

Alley Cats (5 Hour Shift)

• Will be point of contact for your Alley.  (Walkie Talkie)
• Will refill alley cooler with ice and water bottles when needed.
•  Add ice to cooling towel water if needed.
• See to the needs of Pod Captains and Players.

Facilities (5 Hour Shift)

• Responsible for checking and refilling toilet paper in the restroom facilities by the courts and ballfield, emptying trash cans around the courts, and assist with any setup and teardown.
• May use Gator to haul trash and tables and chairs to and from the cars/shed.

Photographer (5 Hour Shift)

• Take photos of players, volunteers, and spectators
• A list of photos to take will be provided

Morning Shift Volunteers Set-Up

All volunteers in the morning shift will help set up tables, tents, equipment, etc.  Inspection of all courts, including surfaces and nets for any issues.  Any issues will be reported to the Tournament Director for determination of how to address said issues.

Evening Shift Volunteers Day-End Breakdown/Cleanup

All volunteers in the last shift of the day will assist with grounds and court inspections for cleanup and maintenance concerns- final daily check of restrooms for supply and cleanup. Assist in closing down the Operations/First Aid and Check-in desks. Lowering all tournament canopies and storing in shed, etc.

Post Tournament Breakdown/Cleanup                    

All volunteers in the last shift of the tournament will help with the breakdown of the tournament venue. Remove any temporary signage from venue grounds and store properly- take down TiKi Bawb and photo backdrop and prepare for storage- breakdown, load and store all tournament canopies and weights.  Make sure all trash is picked up and trash cans emptied.  Make sure tables and chairs are accounted for and returned to owner(s).